Y10T4 Client Project

For this production task, you will be assigned a client who needs some post-production work done on video assets they already have acquired.

You will be required to act in a professional manner, organise at least two production meetings where the client can give feedback and ask for changes, and record these meetings as one component of the assessment.

The teacher will ask the client for their feedback when the project is complete.

Progress Report

Documentary Project: [Title of the Documentary]

Date of Meeting: [Date]

Client Name: [Client's Name]

Production Team Members Present: [student name]

Agenda for the Meeting:

1. Introduction and Greeting

2. Project Overview Presentation

3. Client Feedback and Discussion

4. Notes and Action Items

Meeting Minutes:

1. Introduction and Greeting:

- Briefly introduce yourselves and your roles within the production team.

- Greet the client and express gratitude for their time and involvement.

2. Project Overview Presentation:

Provide a concise overview of the progress to date - including how you have responded to their instructions

Purpose and objectives of creative and technical decisions

Consider target audience and purpose

Show the client the project in its current state

3. Client Feedback and Discussion:

- Encourage the client to share their thoughts, concerns, and feedback on the project.

- Actively listen to the client's comments and take detailed notes.

- Ask clarifying questions if needed to ensure a clear understanding of the client's expectations.

**4. Notes and Action Items:**

- Summarize key points discussed during the meeting.

- Identify any specific feedback or requests made by the client.

- Document action items and responsibilities, including who will address each client request or concern.

**Action Items and Responsibilities:**

| Action Item | Responsible Team Member |

|-------------|-------------------------|

| [Action Item 1] | [Student Name] |

| [Action Item 2] | [Student Name] |

| [Action Item 3] | [Student Name] |

**Next Steps:**

- Confirm the timeline for addressing client feedback and making necessary changes to the documentary.

- Schedule any follow-up meetings or communications as needed.

**Meeting Conclusion:**

- Thank the client for their valuable input and participation in the meeting.

- Confirm any future communication or project milestones.

**Client's Signature (if applicable):_____________________________**

**Additional Notes/Comments:**

[Provide space for any additional comments, observations, or suggestions.]

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This proforma will help students record and organize information during the client meeting, ensuring that they capture essential details, feedback, and action items for their documentary project. It provides a structured framework for documenting the meeting and facilitates efficient follow-up and project management.